MIN: returns the lowest value in a cell range. MAX: returns the highest value in a cell range. If, say, I deleted the value in cell C4, the count would automatically change to 6. For example, =COUNT(C3:C9) would return 7 because every cell in that range contains a number. For example, =AVERAGE(C3:G3) would return 9.4.ĬOUNT: counts the number of cells in a given range that contain numbers. For example, =SUM(C3:G3) in our grade sheet would result in (aka return) the sum 47.ĪVERAGE: returns the average of a range of cells. SUM: adds all the values in a cell range. Here's a quick overview of the most common basic functions in Excel. Select the function you want to use, and then click Next. Or, in the case of rows, missing row numbers. You'll know columns are hidden if there are letters missing from your column headers. In the example below, I've hidden the student ID numbers in column B. You can also click multiple columns or rows to hide them at the same time. If specific rows or columns of data are cluttering your view, you can hide them.Ĭlick the column letter or row number that you want to hide. To quickly undo this action, use your keyboard shortcut: command+ Z on a Mac or Ctrl+ Z on Windows. This will permanently delete your column or row. Select the column or row you want to delete. To insert a row, select a row or multiple row numbers, and follow the same steps from above. Remember: Excel will insert these columns to the left of your selection. If you want to, say, insert three columns at once, select three adjacent columns, and repeat the steps above. This grade sheet is already a little easier to scan through. In the Text Alignment section, click Center. I'm using a light shade of green.Ĭlick the Align icon, which looks like a stack of horizontal lines. Or you can enter 12 in the font size field.Ĭlick the Bold icon, which looks like the letter B.Ĭlick the down caret ( ⋁) beside the Fill Color icon, which looks like a paint can, and select a theme color. Note: Your cell selection will remain selected unless you click on a different cell, which is convenient if you want to edit multiple formatting options.įrom the ribbon, click the down caret ( ⋁) beside the Font Size and select 12. To apply the same formatting to cells that aren't connected, select one cell, press and hold command on a Mac or Ctrl on Windows, and then select the other cells. To apply the same formatting to neighboring cells, select the first cell and drag your cursor across or down the cell range. To start, let's make the headers in the top two rows stand out.Ĭlick the cells you want to format. The text and data formatting tools are in the Home tab of your ribbon. Hover your cursor over the bottom-right corner of any cell or cell range, and it'll automatically turn into the fill handle, which looks like a plus sign ( +). The fill handle in Excel offers a convenient way to populate data or copy formulas and data in adjacent cells. (Better yet, you can link your spreadsheets to keep the data consistent.)ĭrag the fill handle across any row or down any column to automatically populate the highlighted cells with data. If you don't want to type in everything manually, you can also add data to your worksheet en masse using a few different methods:Ĭopy and paste a list of text or numbers into your spreadsheet.Ĭopy and paste an HTML table from a website. Select the cell you want to add data to, and then type in the data. To make it easier to filter or manipulate data later on, each cell should contain only one value. In a spreadsheet, data gets added to individual cells. Google Sheets offers the "lite" version of most of those features, but it's nowhere near as in-depth.īottom line: if you're dealing with large amounts of data, Excel is the go-to spreadsheet app. Google Sheets has a limit of 10 million cells, but that pales in comparison to Excel's 17 billion cells per spreadsheet.Įxcel has more powerful formulas and data analysis features, including built-in statistical analysis tools and extensive data visualization options. Microsoft Excel comparison, but here are the main takeaways:Įxcel is the better tool for dealing with big data. You can read all about them in our Google Sheets vs. If you're familiar with Google Sheets, you'll notice a lot of overlapping features with Excel. Is Microsoft Excel the same as Google Sheets? If you're using the desktop app, your menu and ribbon may appear different from the images shown throughout this guide, but the steps will be the same. Note: Excel online looks a lot like the desktop version, with a few key differences. Or, if you have a paid Microsoft 365 subscription, you can use the desktop app. Microsoft Excel is a popular spreadsheet app that you can use online for free.
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